Campus Effective Project Management Seminar

Dear Webnet Members,

The campus Program Office is accepting applications from all UC Berkeley
functional and technical employees that work on campus IT projects to
participate in a two-and-half-day day project management course. The course
will be conducted from 8:30 A.M. to 5:00 P.M. on Monday, March 6 and
Thursday, March 9. The final half-day half-day session will take place on
Friday, March 10 from 8:30 A.M. to 12:30 P.M. A detailed description of
the course is listed below.

The Program Office will pay the course fees for all participating staff
members. However, there are only 18 spaces available in the course. If you
or a member of your staff would like to attend the course, please send an
e-mail to me at conhaim@uclink.berkeley.edu. by February 10. Please
include the following information in the e-mail:

Application Information To Submit
1) First and Last Name

2) Campus Department

3) Job Title Manager

4) e-mail Address

5) Campus Telephone Number

6) List of campus IT projects that you have worked on. Please also indicate
the role that you played in the project.

For more information about the course or the application process, please
contact me by
e-mail or by telephone at 643-2255.

Regards,
Jon Conhaim

Coures Description:

Title: Effective Project Management Seminar
Instructor, Alex Walton MSEE, MBA, PMP

There are confirmed fundamental principles with project success and project
management. The following modules help participants become familiar with
good practices and principles associated with project selection, planning,
execution, monitoring and control, and closure.

The aim of the seminar is to provide you with valuable ideas and insights
that will help you and those that work for you to do a better job serving
your organization, provide value to your clients, get more enjoyment from
your work, and inspire those who work around you. Other benefits include:

    * You can step back and analyze your patterns of managing people
and information.
    * You'll think creatively about specific projects and problems
you'll be dealing with in the near future.
    * You will leave this seminar with useful reference materials on
organizational effectiveness

Course Outline

March 6

Introduction and objectives

Module 1: project management concepts
Describes project management, how it compares to operation (process)
management, and the fundamentals (e.g. balancing time, cost, and
scope). Common terms are defined.

Break

Module 2: planning basics
Planning is a process. It provides a quick overview of the basic steps and
tools, how they relate, and how planning fits into the overall project
management process.

Module 3: scope / purpose / strategy
Describes tools and techniques for clarifying the project objectives,
strategy (approaches), and purpose. When we are complete with the project,
how will we measure success?

Module 4: WBS - work breakdown structure (start)
A fundamental tool for project planning, the WBS is used to break the
project down into manageable pieces, and making sure everything is
accounted for. The concept of deliverables and tasks are
described. Common issues discussed are how to break down the project and
how detailed does one get for a given project.

Lunch

Module 4: WBS - work breakdown structure (finish)

Module 5: estimating

Describes basic methods for estimating the projects costs and durations,
using the WBS and Scope for reference. A combination of techniques usually
works best.

Module 6: networking and scheduling
Simple techniques for identifying the critical path tasks on a project, and
clarifying the dependencies within a schedule. Techniques for presenting
the schedule are discussed.

Break

Module 7: project planning workshop (PPW)
Describes a highly successful method of starting and planning projects,
combining the benefits of traditional team building, and good project
planning. A detailed how to article is included as a reference.
Personal project assignment

March 9

Introduction and first day review
Personal project samples - Scope statement

Break

Module 8: monitoring and control of projects

Basic concepts and suggestions for monitoring and controlling projects,
once the project is planned and the team has begun execution of the
plan. Basic reporting and the high level concept of earned value are
discussed.

Module 9: risk management
Describes risk management basics and some simple techniques to begin
managing risks in a systematic method. Risks are potential problems. Some
will fade away while others will become big problems. How do we identify
which ones to take on and defuse before they become problems?
What do we do if they become problems?

Lunch

Personal project samples Scope & WBS

Module 10: project communications
Describes a common set of tools for communications within projects and
across projects. How do we minimize efforts and maximize clear
communications? Meetings, emails, brainstorming, and other tools are
summarized, along with their key success factors.

Break

Module 11: project closure
Usually overlooked until the end, this module describes good techniques for
making closure as simple as possible. Operational transition issues are
addressed.

Module 12: change control
Things are going to change. Describes basic techniques for managing
inevitable change.

Module 13: working with people
Introduces conflict management, effective delegating tools and other issues
of working with people, raised by students in the earlier session. Typical
additions include motivating team members, understanding their
organizational structure for project management, and brainstorming techniques.

Break

Summary and future actions
Review the results of the day and clarify any action items.

March 10 (4 hours)

Open discussion and review of topics covered during days 1and
2. Presentation of participation certificates at the close.

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Received on Mon Jan 30 10:16:42 2006