Administrative Advisory Committee

AAC Roster
AAC Charter
AAC Minutes

A representative body of managers from departments and other units in the College.

Roster of the AAC

Co-Chairs

Veronica Padilla (East Asian Language Center) 642-3485
Steve Owen (Integrated Biology) 643-3824

Arts and Humanities Representatives

Veronica Padilla (East Asian Language Center) 642-3485
Gary Spears (CASMA) 642-4565

Biological Sciences Representative

Steve Owen (Integrative Biology) 643-3824

Mathematical and Physical Sciences Representative

Claudia Lopez (Physics) 642-0568

Social Sciences Representatives

Sylvia Swift (UGIS - College Writing, Military Affairs) 642-5976

Academic Business Officers Group Representative

Judith Coyote (Earth and Planetary Sciences) 642-4540

Deans' Office Representatives

Chuck Stoup (Assistant Dean) 642-3081
Mai Newberg (Academic HR Analyst) 42-6321
Helen Workman (Financial Analyst Manager) 642-7614
Nilima Bhatia (Human Resources Manager) 643-2695

AAC Charter

I. MISSION STATEMENT

Founded in October, 1990, the Administrative Advisory Committee acts as a representative body of managers from departments and other units in the College of Letters and Science. The mission of the Committee is as follows:

To utilize the professional expertise and specialized knowledge of departmental managers and provide formal recognition of the importance of the manager's role in campus administration.
To develop and maintain channels of communication among departmental managers, the College Deans' Office, and central campus administrative offices.
To serve as an advisory board that initiates, evaluates and guides the development of administrative policies and procedures that support departmental operating needs.
To provide a forum for managers to discuss, share and formulate ways to improve administrative efficiency and effectiveness, manage change, and identify and respond to problems and opportunities.
To promote an atmosphere of collegiality and community among the managers and staff of units in Letters and Science.

II. MEMBERSHIP

The composition of the Committee is as follows:

Participants from the L & S Deans' Office:

Assistant Dean-Finance and Administration
Representative from the Deans' Directors of Academic Administration
Representative from the Deans' Budget Analysts
L & S Human Resources Manager

Six departmental managers who serve as divisional group representatives.

Divisional Group (Number of Representatives)

Biological Sciences (1)
Arts and Humanities (2)
Physical Sciences (1)
Social Sciences and Undergraduate Division (2)

One (1) College departmental manager who functions as a liaison with the Campus Academic Business Officers Group (A B O G).

When deemed appropriate by the Committee, the standing membership may be supplemented by invited members who may serve for a specified length of time and/or provide special assistance to the Committee.

III. SELECTION AND TERM OF APPOINTMENT

With the exception of the Assistant Dean - Finance & Administration and the L&S Human Resources Manager, all Committee members will be selected by their respective groups and are expected to serve for a period of two years with staggered appointments. Groups may also wish to appoint alternates in the event that elected representatives cannot attend a scheduled A A C meeting.

A copy of this Charter will be given to each new member of the Committee.

After soliciting suggestions from A A C members, the Assistant Dean - Finance & Administration will select a Chair of the Committee from among L & S managers. The manager can be a current or past member of the Committee. The term of the Chair shall be one year.

IV. MEETINGS

The Committee will meet once a month.

On an annual (or semi-annual) basis the Committee will sponsor a meeting of L & S department managers.

V. RESPONSIBILITIES OF COMMITTEE MEMBERS

Attend all regularly scheduled Committee meetings.
Divisional group representatives will maintain a line of communication between the managers within their respective groups and the Committee.
Coordinate periodic (usually monthly) meetings of divisional group managers.
Present concerns and recommendations on administrative issues arising from divisional group meetings.
Provide divisional group managers with regular reports on all Committee discussions and activities.
Serve on sub-committees and work on special projects which are in support of the mission of the Committee.

VI. DUTIES OF THE CHAIR

The Chair prepares the agenda and distributes materials in advance of the meeting. The Chair is responsible for facilitating the meetings, encouraging full participation of the members and visitors, and ensuring follow up on action items. The Chair represents the Committee, as appropriate, to the campus community.